IV. Policies Concerning Faculty and Expectations of Faculty

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Absence Management

All faculty unit employees must enter sick and vacation time into the university’s Absence Management System (AMS) pursuant to Provision 24.6 of the CBA. AMS is a tool for attendance reporting only; it does not change the departmental process for requesting and approving time off and submitting documentation. For more information on AMS, please visit the HRDI webpage at: http://hr.fullerton.edu/payroll_benefits/AbsenceManagement.php

Absences/Missed Class Meetings

Classes should always meet on the days, at the times and in the locations listed in the University class schedule. In the event that a faculty member is unable to meet with a class, the Department Chair must be notified directly, normally before the class meeting and, in any case, as soon as possible. This information should not be left with an administrative assistant or other department employee, if at all possible. The faculty member who knows in advance of an absence must either work with the Department Chair to arrange for a qualified colleague to meet the class, or the faculty member must provide special assignments to the students. California regulations specify that if a faculty member is absent from campus without leave for five days or more, he or she is considered to have resigned. For questions or guidance on other classroom and instruction policies, consult with your Department Chair, UPS 230.010, or Academic Human Resources, HRDI, ext. 2425.

Academic Freedom and Responsibility

It is the responsibility of each faculty member to abide by the guidelines set forth in the Statement on Professional Ethics (2009) of the American Association of University Professors (AAUP). This is delineated in UPS 230.000, Reaffirmation of Statement of Professional Responsibility.

The Academic Senate of the California State University has endorsed the AAUP 1940 Statement of Principles on Academic Freedom and Tenure and its 1970 Interpretive Comments.

Academic Integrity

When a faculty member has alleged that a student has performed an act of academic dishonesty (e.g., cheating on examinations or assignments, unauthorized collaboration, plagiarism, falsification/fabrication of University documents, or helping someone else commit an act of academic dishonesty), the faculty member must follow the process outlined in the policy on Academic Dishonesty, UPS 300.021.

When a faculty member has penalized a student for an act of academic dishonesty, the student has a right to formally contest the allegations and/or the penalty under the Academic Appeals policy, UPS 300.030. In this process, the faculty member assumes the burden of proof and must provide evidence in support of the charge that the dishonesty occurred.

Additionally, the faculty member shall report the student/s to the Student Conduct Office through the Incident Reporting Form on the Student Conduct website.

For further information, contact the Department Chair and/or the Associate Dean of Students and Director of Student Conduct, (located in TSU-243 or by calling ext. 3211). Definitions and additional information regarding academic integrity issues as well as the appeal process for faculty can be obtained in UPS 300.021 and UPS 300.030.

Accessible Technology Initiative (ATI)

In 2006, the Cal State University (CSU) started the Accessible Technology Initiative (ATI) to assure full access to information resources within the CSU to all individuals with disabilities. This commitment is articulated in Executive Order 1111 (EO1111), the CSU Board of Trustees Policy on Disability Support and Accommodations.

This initiative consists of three main objectives:

• Ensuring accessibility to all instructional material for all students (please also see “Book Orders”) NOTE: This includes textbook adoption, use of the LMS, purchase of multi-media materials, the inclusion of accessibility in curriculum review and approval, and a plan to support faculty in the creation of accessible content. Full details at: Instructional Materials Accessibility
• Ensuring accessibility to all web sites, web content, and web applications for all individuals
• Ensuring the procurement of accessible instructional materials. Full details at: Fullerton Procurement

The entire CSU community is committed to providing information resources and technologies that are fully accessible for persons with disabilities. Faculty members in particular are strongly encouraged to consider students with disabilities when preparing instructional materials and assignments.

Training and information pertaining to the Accessible Technology Initiative is available at:

• Acadenic Technology Center (ATC) located in PLS-237 or by calling ext. 4050.
• Office of Disability Support Services located in UH-101 or by calling ext. 3112.

For further information, please see:

CSU Accessible Technology Initiative homepage
Executive Order 1111
Office of Disability Support:
Campus Updates Regarding ATI

Animals in Teaching and Research

The use of live vertebrate animals in research and instruction is governed by federal regulations under two different statutes and two different agencies (U.S. Department of Agriculture and the National Institutes of Health). For work with wildlife, additional state or federal permits may also be required. Any research or instructional project that involves live vertebrate animals requires the approval of the Cal State Fullerton Institutional Animal Care and Use Committee (IACUC) prior to initiating any work. Faculty should contact the Research Compliance Coordinator in the CSUF Office of Research and Sponsored Projects or the IACUC Chair for guidance on regulations, assistance on protocols, and other information related to the IACUC. Normally, new IACUC applications are reviewed by the IACUC Chair before being submitted to the IACUC. Application forms to request IACUC approval may be obtained from the Office of Research and Sponsored Projects. For information on animal carcass management, please contact Environmental Health and Safety (ext. 7233).

Book Orders/Instructional Materials

In order to ensure campus compliance with the Americans with Disability Act (ADA) and the Higher Education Opportunity Act (HEOA), it is important that faculty members provide instructional material information for every class they are assigned to teach. Instructional materials include: textbooks, Open Educational Resources, class supplies, course packs, lab books, materials from non-campus vendors, etc. As required by HEOA, all instructional materials are listed in the class schedule at time of registration for students, and those courses not requiring instructional material must be noted as such.

Any changes to instructional material need to be communicated in a timely manner, ensuring accuracy for Disability Support Services and enabling the department to prepare materials in accessible format when making necessary accommodations.

Campus due dates* for instructional material are:

• Fall Term - April 15
• Spring/Intersession Terms - October 15
• Summer Term - March 31

*If a due date falls on a weekend, the following Monday will become the due date.

The department chair and/or the department’s textbook coordinator can provide faculty members with more information regarding this process.

Class Cancellation

As stated in UPS 230.010, faculty members have a responsibility to meet their scheduled classes. Faculty members who know in advance that they will be unable to teach a class due to a professional obligation (e.g., attending a conference) should either work with the Department Chair to arrange for a colleague to cover the class or give students special class assignments that will cover the material that would have been presented had the faculty member been present. In the case of unexpected illness, this may not be possible, but in any event, the faculty member should, if possible, contact the Department Chair as well as the students in the class.

Class Lengths/Breaks

Cal State Fullerton follows the Carnegie convention for class time: 50 minutes per week equals one unit. The majority of classes offered at CSUF are 3-unit classes; hence, they meet for a total of 40 actual hours (40 = 3*16*(50/60)) during the 16-week term. For 3-unit classes meeting three times a week, class time is 50 minutes, while class time for 3-unit classes meeting twice per week is 75 minutes. If a 3-unit class meets once per week, the 150-minute class is scheduled in a 165-minute block to include a 15-minute break midway through the class period.

Classroom Assignments

The Scheduling Office is responsible for the assignment of general-use classrooms for instructional use and special events. The Initial Schedule Building Entry Phase is decentralized, giving the departments the liberty to establish the class schedule with their own initial rights allocated for room assignments set by the Office of the Provost and Vice President for Academic Affairs and the individual’s College Dean’s offices. During the initial entry phase, departments must work with their Dean’s office to determine the allocated timeslots to utilize. Departments may contact the Scheduling Office to make requests if a large-capacity or branch campus rooms are needed. The large rooms will also have initial allocated timeslots designated to each individual college, and the Scheduling Office will only reserve unallocated time slots.

After the initial entry phase, all class scheduling is centralized with all general-use room assignments’ “ownership” reverting back to the Scheduling Office. All departments must contact the Scheduling Office by emailing scheduling@fullerton.edu to request room availabilities to secure a room before offering sections of a course or moving existing sections.

Initial rights room allocations (general-use and non-general use) assignments may not be changed without approval from the Associate Director of Space Management and Fiscal Operations.

NOTE: Disability Support Services (DSS) may need to deliver accessible furniture to accommodate a student in a specific course(s), where existing furniture is not accessible. Please allow delivery by Moving Services and ensure furniture being removed is not removed by anyone except Moving Services.

Classroom Emergency Information

All faculty members must know the following emergency information and relay this information to their students at the start of the semester: (a) identify the location of fire alarm pull stations; (b) review both location and content of evacuation maps including an outside meeting area for your department or class [instruct students to identify at least two exits from their location in the building]; (c) review emergency procedures in case of fire, medical emergency, hazardous materials release, and earthquake; (d) invite any students with special needs to speak privately with the faculty member about specific requirements in the case of an emergency and make appropriate arrangements; (e) identify the location of the nearest phone to use in case of an emergency; and (f) practice emergency procedures during campus emergency drills.

Classroom Enrollment Limits

During registration, Department Coordinators have the ability to adjust enrollment maximums for a particular course section(s) in the system to accommodate registration needs. However, departments must verify the capacity of the room with the Scheduling Office before making any adjustments. Any change in room capacity must be coordinated through the Office of the Provost and Vice President for Academic Affairs.

The need for verification is due to safety concerns for the students and instructor. Room capacities are set by Facilities Planning, Environmental Health and Safety, and the Fire Marshal with change requests reviewed and coordinated through the Office of the Provost and Vice President for Academic Affairs. Over-enrollment in a room creates a potential fire hazard if the capacity exceeds the standards determined by the Fire Marshal. If the official capacity of a room comes into question, all of the above offices must be consulted before any change in official capacity takes place.

Class Size and Teaching Load

The normal teaching load for a full-time faculty member at Cal State Fullerton is 15 weighted teaching units (WTUs) per week, three of which are allocated for faculty members to engage in research and service activities. Hence, the actual teaching load of a full-time faculty member would normally be four 3-unit classes, but faculty members may find some of their teaching obligations being reassigned due to research productivity, curriculum development, or other service activities. In addition to their teaching duties, faculty members are expected to advise students and hold appropriate office hours. The campus policy on faculty office hours is available in UPS 230.020.

Article 20 of the Collective Bargaining Agreement (CBA) discusses faculty workload. Typically, the Department Chair makes a recommendation of a faculty member’s teaching assignment to his/her College Dean, who is considered the appropriate administrator under the CBA. Section 20.3 details the factors that should be considered when making an individual’s class assignment.

Commencement

Commencement is considered to be a working day for full-time faculty members, and all are encouraged to attend the event. Ceremonies are held over a three-day period after final exams in May and include a University-wide ceremony as well as college and department ceremonies. The Commencement schedule can be located at the Commencement website or by calling ext. 3480. Further information about college ceremonies can be provided by the deans’ offices.

Commitment to Civility

Members of the University community are committed to ensuring an environment where learning and the creation and dissemination of knowledge are foundational goals and where freedom of speech and expression are viewed as essential characteristics of a community of scholars. Faculty members should act to support a climate where civility is valued, appreciated, and expected and where all members of the community are treated with dignity, respect, and care. Creating and maintaining a civil environment is the responsibility the entire Cal State Fullerton community and part of the University’s mission and values. The Senate policy on civility is given in UPS 100.006, A Commitment to Civility at CSUF.

Copyright Statement

As the legal and ethical distribution of intellectual property is a fundamental component of education, all members of the Cal State Fullerton academic community are expected to respect copyright law and to model responsible behavior when distributing materials to students.

Copyright, under Title 17 of the U.S. Code, begins at the moment of creation and thereby provides incentive for creation and innovation. CSUF faculty members retain copyright for their research and course materials they create. To enjoy the privilege of copyright, it is necessary to respect the copyright of other authors.

When using a course management system, individual faculty members are responsible for determining the legality of distributing materials protected by copyright. While the law does not make a distinction between electronic and paper, its requirements for different media can vary. As a result, distributing films, music and other formats can create unique circumstances.

Copyright has a time limit after which the information is free to be transformed and distributed in any way necessary. This temporal limit is known as the public domain and is generally applicable to anything published before 1923. U.S. Federal publications are also in the public domain.

Many online materials are available through a Creative Commons license. While not everything in the commons is open to redistribution, Creative Commons enables many authors to allow public use of their works, with attribution, in non-profit ways.

As often as possible, materials should be distributed by linking to the Pollak Library databases. The Pollak Library dedicates a considerable amount of its budget to license articles and electronic e-books for the use of the campus community. Linking allows the library to track usage of these materials; subscriptions that do not receive a significant amount of hits are subject to cancellation.

Often when considering whether it is lawful to distribute materials, a fair use analysis is necessary. Fair use (Section 107 of the Code) is an exception to copyright that allows for sharing copyrighted materials without the copyright holder’s permission.

Each piece of information requires a specific assessment. Using a fair use checklist can often help make the decision easier.

Whenever a claim of fair use is made, materials must be clearly attributed with a copyright notice. In addition to proper attribution, these works must be accessible only to enrolled students behind a password protected site and only for a limited time.

Using the same article repeatedly will typically have a significant effect on the market for that work. In these and other pertinent cases, permission can be sought directly with the copyright holder through the Copyright Clearance Center or by placing the material in a coursepack through the Titan Shops Bookstore. All articles distributed through Titan Shops coursepacks are cleared for copyright before distribution. Please ensure that the materials are not available in the Library’s electronic databases before placing them in a coursepack.

For further information, please visit the Copyright & Fair Use: Copyright website.

Course Fees and Sale of Materials

Fees associated with specific classes are regulated by Cal State University (CSU) system policy. Students may not be charged for materials or services used in classes without formal campus review and approval, and faculty may not sell materials for student classroom use directly to students. Materials such as books, manuscripts and normal classroom supplies are sold through the campus or other bookstores (refer to “Book Orders/Instructional Materials” above).

CSU’s Affordable Learning Solutions

Affordable Learning Solutions (AL$) is a CSU system-wide project which enables faculty to choose and provide more affordable, quality educational content for their students. By reducing course material expenses, more students can acquire the course materials they need to succeed, and benefit from their CSU learning experience. Faculty and students now have greater access to quality, free, and low-cost learning materials through a variety of AL$ programs and partnerships available at Cal State Fullerton.

These programs include Open Educational Resources (OER), digital library reserves, faculty AL$/OER Ambassador Program, low and no-cost software, Titan Direct Access, and expanded low-cost textbook options (rental, digital, course packs, and used books).

Faculty are encouraged to explore these resources and expand on ways to help students save on their course materials. For more information, please visit the campus Open Fullerton Website or the CSU AL$ website.

Course Cancellation

In developing a department’s class schedule, the Department Chair strives to balance student need with available resources. In some cases, course demand is insufficient to justify its offering, and the course must be canceled. Such actions should be taken as early as possible to allow students enrolled in such a course to find other classes to take and to allow possible reassignment of the faculty member. As indicated in Article 12.5 of the Collective Bargaining Agreement, if a class assigned to a temporary faculty member is canceled prior to the third class meeting, the faculty member is to be paid for the class hours taught.

If it is canceled after the third class meeting, the temporary faculty member shall either receive full pay for the class assignment or be provided an alternative work assignment.

Degree Requirements

The minimum number of semester units necessary for a bachelor’s degree-including courses for the major, general education, all university requirements, and free electives is: 120 for the Bachelor of Arts, 132 for the Bachelor of Fine Arts, 120 for the Bachelor of Science, and 132 for the Bachelor of Music. For additional information, see the Graduation Requirements for the Bachelor’s Degree section in the University catalog. Degree requirements can be found in the University Catalog by selecting “Degree Programs” on the left hand side of the page.

A master’s degree requires a minimum of 30 approved semester units. The Doctorate of Education (Ed.D.) degree requires a minimum of 60 approved semester units, and the Doctor of Nursing Practice (DNP) degree requires a minimum of 36 approved semester units.

Disaster Service Worker

California Government Code sections 3100-3109 have been amended from the original version passed in 1950 and apply to CSU employees. They now refer to public employees not as “civil defense workers” but as “disaster service workers.” California Government Code Section 3100: “all public employees are hereby declared to be disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.” California Government Code section 3101: “The term ‘disaster service worker’ includes all persons employed by the state or any county, city, city and county, state agency or public district, excluding aliens legally employed.”

California Government Code sections 3102-3103: “All disaster service workers shall, before they enter upon the duties of their employment, take and subscribe to the oath or affirmation… set forth in Section 3 of Article XX of the Constitution of California.” California Government Code section 3107: “No compensation nor reimbursement for expenses incurred shall be paid to any disaster service worker by any public agency unless such disaster service worker has taken and subscribed to the oath or affirmation required by this chapter.”

On a practical level, University employees should report to their supervisors immediately following a disaster for further instructions. Additionally, Disaster Service Workers are automatically covered in case of injury and duties are assigned based on their training or ability. All questions pertaining to this requirement should be referred to the University’s Emergency Management Coordinator at 657-278-3572

Driving on University Business

The following are required for a University employee in active, state-funded pay status or an individual designated as a University volunteer to drive either a University vehicle or a private or personal vehicle on University business:

• A valid California or other state driver’s license appropriate for the type of vehicle being driven. This form is to be retained by the department or division.
• A signed Travel Authorization if the employee or volunteer will be driving off campus.
• Completion of an INF 254 form so that University Police may review the employee’s or volunteer’s driving record to determine whether it is acceptable according to criteria developed by the University. If accepted, the employee or volunteer must maintain a good driving record. This form need only be submitted once.
• Completion of the University’s defensive driving course, which is available online. This training must be renewed every four years. All faculty are required to access the online training and indicate yes or no on whether he/she drives on university business. If yes, they will be required to complete the course.
• Completion of an STD 261 form if the employee or volunteer would like to drive a private or personal vehicle on University business.

The forms noted above are available on the Risk Management and Environmental Health & Safety website. Please contact Professional and Organizational Development in Human Resources, Diversity and Inclusion at ext. 4354 for information regarding how to enroll in the online training mentioned above.

University employees or volunteers should note that an employee’s or volunteer’s personal automobile liability insurance is the primary coverage if at fault in an accident that occurs when driving a private or personal vehicle on University business. This insurance may also be primary if an employee or volunteer rents a vehicle. While the normal practice of insurance carriers is to allow occasional use of personal vehicles for business purposes, University employees or volunteers should confirm this with their carrier. In addition, the University’s automobile liability coverage does not provide for damages to private or personal vehicles used on University business. However, a University employee may seek relief for out-of-pocket expenses such as a deductible by filing a claim with the Chancellor’s Office. Please contact Risk Management at ext. 7346 on how to file this type of claim.

University vehicles may only be used to conduct University business and may only be driven by University employees or volunteers. They may not be loaned or leased to any non-state entity including University auxiliary and affiliate organizations or to students.

For additional information, please contact Risk Management at ext. 7346.

Drug Free Workplace/Campus

The University is committed to maintaining a workplace free from the unlawful manufacture, possession, distribution, dispensation or use of controlled substances as defined in schedules I through V of the Controlled Substances Act (21 U.S.C Section 812 and 21 C.F.R. Part 1308). Employees directly engaged in the performance of a contract or grant awarded by any federal or state agency must refrain from the above as a condition of employment on the federal or state contract or grant. Employees directly engaged in the performance of a contract or grant awarded by a federal agency must notify the Director of Faculty and Staff Labor Relations within five days of conviction of any criminal drug conviction for a violation occurring in the workplace.

Employees who violate campus drug and alcohol policies may be subject to discipline or may be required to satisfactorily complete an appropriate substance abuse program. For additional information, please review President’s Directive No. 1 and CSU Executive Order 930.

Emergency and Disaster Information

In the case of a campus emergency requiring police, fire or medical assistance, call 911 or use the blue emergency phones located throughout the campus grounds and parking lots. The call will be answered by a University police dispatcher. Explain the problem calmly and give the location of the emergency.

In the event of a natural disaster, fire, or other emergency situation, remain calm and follow the emergency procedures posted in every building on campus.

During building evacuations, do not use the elevators. Proceed to designated Evacuation Areas as directed by Building Marshals, identified by their orange vests, or other campus authorities. In an earthquake, always “Drop, Cover and Hold On.” The primary goal is to protect your head from injury. Do not run for an exit. Often it is better to stay indoors after an earthquake until directed to evacuate, or you feel it is unsafe to stay indoors.

A notice to Shelter in Place can be caused by either harmful environmental conditions or dangerous situations, such as bomb threats or a person with a weapon. When sheltering against environmental conditions: Go indoors, seek shelter in a room and block fumes from coming in around the door. Stay calm and follow directions from authorities. When sheltering against dangerous situations, remember the phrase: “Run, Hide, Fight.” Move away from the dangerous situation as quickly as possible. If this is not possible, find a secure place and lock the door or barricade it with heavy items. Silence all electronic devices, darken the room, and stay quiet. If a secure shelter is not available, be prepared to take action for your survival. When confronted by University Police, show your hands and follow their instructions.

A map of campus Evacuation Areas and information on preparing for emergencies can be obtained through the Emergency Preparedness website or by calling the Emergency Preparedness Coordinator at ext. 3572.

The iFullerton app now has information on what to do during an emergency and how to get prepared, along with on-campus and local weather information.

Environmental Health and Safety

The Environmental Health and Safety Office (EHS) is responsible for implementing the University’s health, safety, and environmental programs and policies. EHS works with University Risk Management to monitor the effectiveness of these programs, provide training and education, and ensure the overall institutional compliance with relevant environmental laws and regulations. Additionally, EHS develops and maintains programs for hazardous material management, waste disposal, chemical and biological safety, radiation safety, fire prevention, food sanitation, and indoor air quality as well as provides guidance in identifying, evaluating, and correcting safety hazards.

Faculty members engaged in research or instructional activities involving hazardous material or equipment or engaging in activities that require special licenses or permits are required to receive specialized training before commencing these activities. Examples of academic activities requiring prior training include work with chemicals (solvents, flammable substances, caustics, and acids), radioisotopes, controlled substances, animals, compressed gases, lasers, and high voltage. Call EHS at ext. 7233 for more information.

Comprehensive information regarding EHS programs and direct access to safety guidelines and procedures is available at the EHS website. To report a hazard or obtain additional information, call ext. 7233, send an email to safety@fullerton.edu, or send a report using the “Report a Hazard or Liability” form.

Examinations and Tests

The preparation of examinations and the assignment of grades is normally the responsibility of the individual faculty member. For some departments where there are common exams across all sections, a department subcommittee may be responsible for preparing some or all of the exam questions. The posting of grades from examinations or other forms of assessment may not reveal the names, campus identification, or social security numbers of students receiving the grades.

DSS provides a large number of testing accommodations to students with disabilities (800 during finals and 5,170 in 2016-2017). Faculty and students participate in arranging accommodated exams with DSS support. In 2016-2017, DSS implemented an online testing accommodations system through our data base, TITANable (see for more information and tutorials).

Final examinations, if required by the instructor, are to be given at times scheduled by the University. Once established, the final examination schedule may not be changed unless approved by the Department Chair and the College Dean. An instructor shall not shorten the academic semester by scheduling a final examination before the week scheduled for final examinations. No major examinations shall be given during the last week scheduled for instruction unless there is also to be a final examination at the time assigned in the Class Schedule. When a take home final examination (or paper/project) is due during the final exam period, it shall be due no earlier than the date scheduled for the final examination in that class. Department Chairs and the Deans of each college shall be responsible for ensuring that this policy is followed (see UPS 300.005).

Makeup final examinations may be given for reasons of illness, verified emergency, or other serious and compelling reasons approved by the instructor.

With respect to final examinations, faculty have the right and the responsibility to provide careful evaluation and timely assignments of appropriate grades each term. The faculty shall report course grades for their students through online grading available via their Common Management System (CMS) Faculty Center link in the Portal. Grades are to be posted by the instructor by the published deadlines, which shall be no fewer than six days after the last day of final examinations. Department Chairs and Program Coordinators shall be responsible for assuring that instructors record and post grades online by the designated deadline. For additional information, consult UPS 300.010, UPS 300.016, UPS 300.020, UPS 300.030, and the University catalog.

Field Trips

The University views a “field trip” as an “off-campus group learning activity led by a faculty or staff member who travels with the group.” Field trips do not include off-campus assignments such as internships or visits to a local museum where a student acts independently of a group assignment. Field trip participants are limited to University faculty members, staff, volunteers, and enrolled students. In extraordinary circumstances, a spouse, parent, or child may participate in a field trip due to the length or purpose of the trip. For more information, please contact Risk Management at ext. 7346.

Faculty responsibilities concerning field trips include the following:

• Make any field trip a component of the course requirements and include this activity in any course syllabus. Student Travel Accident Insurance, which can provide medical expense benefits to an injured student and is administered by Risk Management, is only available if the field trip is listed as a course requirement.
• Inform and discuss with students the known risks associated with the field trip.
• Work with Disability Support Services to ensure accessibility of the field trip.
• Instruct and discuss with students how to properly and safely handle situations reasonably likely to occur during the field trip. Inform and discuss with students campus emergency procedures and explain their application to the field activity.
• Inform and discuss with students their right to not participate in a field trip based on their perception of the risks involved. See UPS 420.105.
• Exercise a degree of supervision over the activity appropriate for the degree of hazards involved.
• Ensure that only those students who have signed an Release of Liability, Promise Not to Sue, Assumption of Risk and Agreement to Pay Claims may participate in the field trip. All participants, including University employees, should sign the Academic Field Trip Participant List for the field trip. Copies of these documents should be taken on the field trip and provided both to the department office and to Risk Management. These forms are available here. For some field trips, a student conduct agreement should be considered.
• Inform and discuss with students UPS 330.232 and any department policy related to student use of alcohol and illegal drugs on field trips. Ensure that no alcoholic beverages or controlled substances are transported in a University or privately owned vehicle used on the field trip.
• Call 911 immediately concerning any incident involving serious injury or death, multiple injuries, extensive property damage, or whenever appropriate. Contact University Police at ext. 2515 or Risk Management at ext. 7346 as soon as possible.

For additional information concerning field trips, please contact Risk Management at ext. 7346.

Graduate Studies

The Office of Graduate Studies (OGS) provides University-wide support for graduate students and graduate education. OGS also leads curriculum development for graduate programs, including new degree programs, concentrations, and courses. Activities carried out by OGS include reviewing of student records (similar to the review done by the Admissions and Records Office for undergraduate students) and indicating on CMS that the degree requirements have been attained (posting the degree). OGS also reviews completed master’s theses and doctoral dissertations prior to publication. Several scholarship and fellowship programs for graduate students at Cal State Fullerton are administered through OGS. OGS provides a number of services for graduate students, including academic skills workshops, a mentoring program, new graduate student orientation, and writing tutoring.

The academic standards for graduate students are delineated in UPS 410.106. UPS 270.102 spells out the functions of graduate committees and advisors while UPS 330.163 details the culminating experiences for master’s programs.

Grants and Contracts

See Section on Research Support  

Injuries/Hazardous Condition Reporting

If an employee, including a student employee, or a University volunteer becomes ill or is injured while at work, please contact Risk Management at ext. 5626 or 2824 for assistance. Staff in Risk Management will direct you how to respond, including whether another University employee may transport the injured/ill employee or volunteer to receive medical care. Call 911 from any campus phone or cell/smart phone for all injury or illness that requires more than basic first aid. University Police will respond and determine the appropriate response.

If any injury or illness occurs after hours and treatment is needed, the injured/ill employee should seek treatment and contact Risk Management the next work day. Any injury or illness should also be reported to the employee’s or volunteer’s Department Chair or supervisor and an “Employee/Volunteer Injury/Illness” form should be completed.

If a student becomes ill or is injured during a class activity on campus, please call 911 from any campus phone or cell/smart phone. University Police will respond and determine the appropriate response. If the activity is off campus, and the injury requires more than basic first aid, please call 911 and contact Risk Management at ext. 4937 when possible. A “Student/Visitor Injury/Illness” form should also be completed.

All hazardous conditions or situations should be reported using the “Report a Hazard or Liability” form.

Institutional Review Board (IRB)

The Cal State Fullerton Institutional Review Board (“CSUF IRB”) is a University committee appointed by the President to review and safeguard the use of human participants in research pursuant to Federal Code of Regulations (45 CFR 46). The responsibility and authority for implementing and administering policies and procedures that protects the dignity, rights, and welfare of human participants is delegated to the IRB, subject to review by the Academic Senate and the University.

The IRB reports to the Academic Senate and University annually, and more frequently if required by the Senate. CSUF receives federal funding and has agreed to adhere to the Office for Human Research Protections (OHRP) regulations for use of human participants in research and has signed an assurance letter with the Department of Health and Human Services that all CSUF protocols that involve human participants will be reviewed for compliance with these regulations before each researcher collects data.

The membership of the IRB and the qualifications of the members shall comply with federal policy (45 CFR 46.107, IRB Membership). The CSUF IRB consists of faculty members who have the professional competence necessary to review research activities. The College of Health and Human Development, the School of Nursing, the Department of Kinesiology, the Department of Psychology, and the Department of Sociology shall each have a permanent representative as voting members on the Board. At least two other faculty members from other departments (particularly those academic units that submit significant numbers of IRB protocol applications annually) compromise the committee. Additional members include a non-voting student; the Director of the Student Health and Counseling Center; the Director of Environmental Health and Safety; a community representative not affiliated with the University; and the Associate Vice President for Research, Creative Activities and Technology Transfer (non-voting member). The members of the IRB shall select a Chair and Vice Chair from among the voting members of the IRB and in conjunction with appointment periods. Staff support to the IRB is provided by the Office of Graduate Programs and Research.

CSUF IRB accepts applications year round. CSUF IRB applications are reviewed at three levels: Exempt, Expedited, and Full Committee. The CSUF IRB meets as a full committee one time per month.

International Teaching/Travel Opportunities

At Cal State Fullerton, faculty members are actively involved in numerous international programs and activities, which are becoming increasingly important in defining the University’s reputation as a “regional university with a global outlook.” Faculty members play an important role in bringing a world view to the campus, whether it is by broadening the curriculum, promoting and leading study-abroad programs, integrating international student experiences into their classroom discussions, or encouraging student research projects overseas. Through international exchange agreements established with more than 100 partner institutions all over the world, opportunities are abundant for international teaching and travel. For more information, contact your Department Chair or Dean.

The appropriate campus policy documents for establishing international agreements are:

• UPS 320.102 International Education Policy
• UPS 411.100 Curriculum Guidelines and Procedures: Courses
• UPS 450.200 Special Sessions

Faculty members should also be familiar with the following Cal State University Chancellor’s Office Executive Orders:

• EO 1080 International Agreements
• EO 1081 Study Abroad and Exchange Programs
• EO 1082 International Students

Faculty members may be able to take advantage of the following funding opportunities:

On-campus:

• Instructionally Related Activities funding administered by Associated Students, CSUF, Inc.
• International Travel Grant for Teaching, Scholarly and Creative Activity
• Department, program or college funds

Off-campus:

• Fulbright faculty scholar programs

Required Approvals and Foreign Travel Liability Insurance: Because travel outside the United States carries risk, faculty members traveling internationally on University business must request foreign travel liability insurance prior to departure. A similar requirement exists for students who travel internationally. These requests can be made online; please contact University Risk Management in Human Resources, Diversity and Inclusion (HRDI) for assistance (CP-700 or ext. 7346). Please note that travel to countries designated as “high hazard” or for which a U.S. Department of State travel warning is in place requires the campus president’s approval. Travel to designated areas presenting a “war risk” requires both the campus president’s and the Chancellor’s approval. University Risk Management coordinates all such approvals on behalf of faculty members. Additionally, faculty members should include details about how their class(es) will be covered if they will be traveling. For additional information, please refer to the “Safety/Risk” tab on the HRDI website, http://hr.fullerton.edu.

Internships and Community Engagement

Departments coordinating academic internships, service-learning, and/or other experience-based learning activities for students off campus must comply with University procedures for academic merit review and risk management while providing students with the proper precautions to ensure their safety during the experience. The Center for Internships and Community Engagement (CICE) reviews proposed sites and positions, and documents student placements on behalf of participating departments and colleges.and provide the proper precautions to ensure students’ safety. The Center for Internships and Community Engagement (CICE) reviews sites and positions and documents student placements for participating departments and colleges.

In addition, CICE offers a variety of resources and assistance to faculty, including grants, resources for training and professional development, and networking with other community engagement faculty. CICE collects data about community engagement courses, students, and service hours from all colleges every semester. Contact them in LH-206, ext. 3746 for information on procedures and guidelines to ensure student safety and compliance with Chancellor’s Office risk management policies, or go to the center’s website www.fullerton.edu/cice

Jeanne Clery Act Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure Act, the Annual Security and Fire Safety Report (ASFSR) contains information and statistics about reported crimes that occurred on campus, such as sexual assault, domestic violence, dating violence and stalking, for January 1 through December 31 of the most current year and the three previous calendar years. Hate crime categories involving national origin and gender identity bias are also now included in the report as are institutional procedures and programs pertaining to these crimes. The ASFSR also contains information regarding campus security and personal safety including topics such as crime prevention, fire safety and statistics, university police law enforcement authority, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus.

University Police collects crime reports from a variety of campus personnel that the Clery Act considers to be Campus Security Authorities, or CSAs. These faculty and staff have significant responsibility for student and campus activities, such as Professional staff in the Student Life and Leadership office, Director of Student Housing and Residential Life, Resident Assistants, Athletic Coaches, Student organization advisors and the Title IX Coordinator. All CSAs have an obligation to forward information to University Police about offenses reported to them for inclusion in this report. Questions about CSAs can be directed to the Clery Compliance Coordinator in University Police at 657-278-4308.

The ASFSR is posted on the California State University Police website by October 1st each year. Paper copies are available at the University Police Department at the corner of Gymnasium Drive and State College Blvd., or by calling (657) 278-4308.

Additionally, a Daily Crime and Fire Log records the date a crime or fire was reported and either occurred on campus, or within the patrol jurisdiction of the University Police Department. Accessing this Log can be done by visiting the Crime Graphics website and selecting the “Daily Crime/Fire Log Bulletin tab to the left of the map.

Keys to Campus Offices and Rooms

CSUF campus keys are available at the University Police Department located on the corner of Gymnasium Drive and State College Blvd., Monday through Friday 8:00 a.m. - 6:00 p.m. and Saturday from 8:00 a.m. - 1:00 p.m. To request campus keys, a blue Key Request form must be completed by the requesting department and authorized by the Department head or chairman. When picking up campus keys, individuals must present CSUF identification or picture identification and a completed blue Key Request form with Department authorizing signature. Lost keys can be replaced for a fee of $25.00 per standard key and $100.00 per Grand Master key. Should lost keys be found and be returned to University Police within three months, all fees paid will be refunded. Any yellow Key Request forms (desk, cabinet, podium keys) sent to University Police will be forwarded to the lock shop to be completed within one to two weeks. To check if campus keys are ready for pick up, call (657) 278-4308.

The process for requesting building master keys is the same, however, the Department head or chairman must approve this request. Persons authorized to carry a building master will be required to turn in all other keys issued to them for that building.

College Park faculty must obtain keys through their Department. Irvine Center faculty can request office keys at the Irvine Center Front Desk. For further information, please call (657) 278-4308.

Library Resources

The Pollak Library, located at the center of campus, provides access to over 200 research databases, more than 400,000 ebooks, over 75,000 electronic journals, and online collections of streaming audio, video, and digitized primary source materials. In addition to physical book collections of approximately 1 million volumes, the Library also contains other materials, including print and online government publications (federal, state, local and international), audiovisual collections, archival and rare items, maps, and microforms.
As part of the University’s focus on student success, the Pollak Library offers a variety of instructional programs and services. The Library has a well-developed instruction program designed to teach basic and advanced information literacy skills, and library faculty work closely with classroom faculty to create discipline and course based instruction sessions that have proved to be an effective tool in a student’s success in the classroom. Library faculty are also available to work with students and faculty in person, by appointment or through its virtual reference service.

The Library’s website provides access to OneSearch, the Library’s tool for searching and discovering books, articles, and other media. OneSearch can also be used to search the 29 million volumes of the CSU libraries and request materials through the CSU+ delivery service. Materials outside the CSUs may be requested through ILLiad. Faculty can embed links to articles and e-books in their class sites in the Titanium learning management system. Remote access to licensed library resources is provided to students, faculty and staff via portal authentication. The TitanCard, issued by the University, serves as a Library card for checking out books and other materials.

Lost and Found

The main campus lost and found location is at the University Police Department. Lost and found property is stored for three months, excluding credit cards and debit cards, which are stored for only one month; thereafter, destruction, donation or auctioning of property will take action accordingly. To inquire about lost items, call (657) 278-4308 or fill out the lost and found inquiry form online at http://police.fullerton.edu/PropertyForm/. Inquiries made are cross-referenced to all property turned in on a daily basis and great effort is made to contact property owners via email, phone or address when available. To retrieve lost and found property come to the University Police Department, Monday through Friday 8 a.m. - 6 p.m. and Saturday’s 8 a.m. - 1 p.m. identification and description of the item is required when picking up property. 

Regarding the loss of state property, the person discovering the loss must report the loss to his or her department head. Administrators, in turn, must notify the Assets Manager of the loss. For additional assistance or questions, consult with your Department Chair or contact the University Police at (657) 278-4308.

Professional Development

Established in 2014 within the Division of Human Resources, Diversity and Inclusion, Professional and Organizational Development (POD) is committed to enhancing professional and leadership development opportunities for CSUF faculty, management, and staff in order to support retention and engagement throughout all stages of their career. POD is recognized for:

• Facilitating career development and empowerment
• Enhancing personal and professional growth
• Supporting the Strategic Plan

Contact Human Resources, Diversity and Inclusion (HRDI) at ext. 3883 or visit the HRDI website for more information.

Loyalty Oath

California Government Code Sections 3100-3109 outline the requirement that all state employees, including Cal State Fullerton faculty members, must take and subscribe to the oath or affirmation set forth in Section 3 of Article XX of the California Constitution prior to the start of employment. University faculty and staff are asked to complete this requirement as part of the University’s sign-in process.

Individuals who have questions about or may object to this requirement should contact an Associate Vice President for Human Resources, Diversity and Inclusion or the Director of Labor and Employee Relations and Compliance to discuss those questions or concerns. These administrators can be reached at ext.2425.

Nepotism

In accordance with the CSU Nepotism Policy, HR Coded Memorandum 2004-18, “No CSU employee shall vote, make recommendations or in any way participate in decisions about any personnel matter which may directly affect the selection, appointment, evaluation, retention, tenure, compensation, promotion, termination, or other employment status or interest of an immediate family member.” An “immediate family member” is defined as a close relative including: parent, child, grandparent, grandchild, sibling, uncle, aunt, nephew, niece, first cousin, spouse, registered domestic partner, step-parent, step-child, brother-in-law, sister-in-law, father-in-law, mother-in-law, son-in-law, daughter-in-law, and by guardianship and/or adoption or a person residing in the immediate household except live-in household employees or roomers. Relatives of domestic partners shall be treated as relatives of spouses.

In cases where an individual is assigned to a position under the supervision or control of an immediate family member, the CSU Nepotism Policy requires a plan to ensure personnel matters will not be decided based on the relationship as an immediate family member and should include provisions for recusal or for the head of the next higher organizational unit to review all such decisions. Any questions should be directed to Michelle Tapper ext. 4207.

Non-Discrimination

The University maintains a commitment to an academic environment that values human dignity and diversity. Consequently, any forms of discrimination or discriminatory harassment are prohibited. Discriminatory behavior includes derogatory and/or disparaging language or actions and condemnation or insults based upon race or ethnicity, nationality, genetic information, religion, sexual orientation, gender, age, disability, marital status, or veteran or military status of another.

Faculty members’ allegations based upon the above are handled through the grievance process, which may include the procedures contained in Executive Order 1096 (Systemwide Policy Prohibiting Discrimination, Harassment, Retaliation, Sexual Misconduct, Dating and Domestic Violence, and Stalking Against Employees and Third Parties and Systemwide Procedure for Addressing Such Complaints by Employees and Third Parties). Allegations raised by non-faculty employees will be processed through the procedures contained in Executive Order 1096.

Executive Order 1097 (Systemwide Policy Prohibiting Discrimination, Harassment and Retaliation, Sexual Misconduct, Dating and Domestic Violence, and Stalking Against Students and Systemwide Procedure for Addressing Such Complaints by Students) deals with discrimination involving students. Additional information may also be obtained from the Office of Human Resources, Diversity and Inclusion (CP-700) or by calling ext. 2425.

Office Hours

Faculty office hours are an opportunity for student-faculty interaction outside of the classroom and for the campus staff, faculty, administration, and individuals external to the campus to make personal and direct contact.

Each full-time faculty member is expected to hold a minimum of three office hours each week. In addition, an attempt should be made to accommodate students who are unable to meet during office hours on a “by appointment” basis or via email in order to provide the opportunities for student-faculty interaction outside of the classroom. Part-time faculty members are expected to make themselves available to their students for one office hour per week for each three-unit class taught. For further information see UPS 230.020.

A schedule of office hours and the office phone number must be posted next to the faculty member’s office door with a copy provided to the department. Office hours, including schedule, location, and contact information, shall be listed on the syllabus for each course. Departments shall also post a listing of all faculty office hours in a public location near the department office and/or on the department website.

Faculty shall notify their department office (e.g., by email, phone, or in person) in the event that they are unable to meet scheduled office hours. A notice shall be posted on the faculty member’s door when office hours are cancelled. For online office hours that cannot be honored, a message shall be sent via email to all enrolled students and/or posted on the Learning Management System per UPS 230.020.

Office of Sponsored Programs (OSP)

The CSU Fullerton Auxiliary Services Corporation Office of Sponsored Programs (OSP) provides specialized services to faculty members with a high level of support and assistance in managing all sponsored projects. OSP provides post-award administration and support for externally funded grants and contracts and cooperative agreements in areas of research, training, and other scholarly activities awarded to the University.

OSP is responsible for new project setup, new project orientations, review and approval of expenditures, invoicing, budget reallocations, expense transfers, reporting, and project close-out. The Sponsored Programs staff is responsible for review and administration of all awards in accordance with the terms and conditions outlined in the award as well as all applicable federal and state regulations.

OSP strives to provide all CSUF faculty and staff the highest level of customer service while protecting and maintaining the integrity of our campus community. For additional information, OSP can be contacted at ext. 4103.

Online Education and Training

Online Education and Training serves the entire CSUF community by providing a comprehensive array of services relating to design, development, implementation of courses, certificates, programs, and degrees offered online. The Online Education and Training team includes individuals with expertise in teaching and learning, instructional design, multimedia, and course management system support.

In an online course, students access materials through TITANium or another approved online learning management system. Some online education is asynchronous, where students can review course materials, watch lecture streaming videos, or post to discussion forums at any convenient time. Other instruction is synchronous with real-time lectures or discussions utilizing web conferencing technology.

Teaching and Learning
Online Education and Training employs instructional designers who are experienced in teaching and learning theory, technology tools, and instructional methods effective for distance learning. These designers are available to consult about instructional strategies that most effectively accomplish an online program’s learning goals.

Instructional Design

Online Education and Training provides instructional design services that encompass consultations with the instructor on effective online designs and appropriate tools for accomplishing the learning goals. Multimedia Online Education and Training offers multimedia services including complete audio and video production services, digitization of existing analog video, video streaming, and 2-D animation production. Advanced technology’s such as Chroma key (green screen), in-video quizzing, and inter-activities are employed to produce engaging and interactive learning content.

Multimedia

Online Education and Training offers multimedia services including complete audio and video production services, digitization of existing analog video, video streaming, and 2-D animation production. Advanced technologies such as Chroma key (green screen), in-video quizzing, and inter-activities are employed to produce engaging and interactive learning content.

Course Management System Support

All Online Education and Training staff are fully versed in the functionality of the TITANium Course Management System. Assistance in setting up course sites including course banner design and creation, developing pedagogically sound menu structure, and loading course content is available. They can also assist with assessment design and answering questions concerning the use of the course management system.

Faculty Self-Support Services

Online Education and Training maintains a limited number of workstations equipped with hardware and software for faculty to produce their own voice-over PowerPoint lectures, recording software for creating presentations of computer activity, and various other presentation creation tools. Faculty using these tools have complete support from Online Education and Training staff.

Note that all Online Education and Training staff are experienced in the use and technical support of TITANium and associated software, as well as providing solutions to many other technical issues dealing with distance education. However, some issues are beyond their scope due to limited access to TITANium and other Information Technology systems.

Parking

Parking for Faculty

Faculty members have two options to purchase a parking permit. A permit may be purchased each semester (either online through the campus portal or in person at the Parking & Transportation office), or faculty members may choose to have their parking fees deducted monthly via payroll deduction.

The payroll deduction option is available by applying in person at the Parking & Transportation office. An upfront payment of two months of deduction is required to initiate the payroll deduction process. Payroll deduction will ensue on the third month of permit ownership indefinitely, until the permit owner cancels their participation by surrendering their permit to Parking & Transportation.

Faculty members who teach at both Cal State Fullerton and another CSU campus are eligible to receive a reciprocity parking permit. Faculty members must bring in the other CSU’s parking permit and a copy of their CSU ID to the Parking & Transportation office to receive the reciprocity permit.

A complimentary motorcycle parking permit will be issued to faculty members who have purchased a semester parking permit or payroll deduction parking permit. Faculty members are required to present their motorcycle registration to the Parking & Transportation office in order to receive a complimentary motorcycle permit.

For further information please visit the Parking & Transportation Services website.

Parking for Guest Lecturers

Parking for guest lecturers is complimentary. To secure a complimentary parking permit for a guest lecturer, a request must be submitted at least 72 business hours in advance of the guest’s arrival. The request must be made online at the Parking & Transportation website via Parking Request Online (PRO) and will need to include the five digit schedule number for the class.

For further information please visit the Permit Request Online website.

Preference for Available Temporary Work/Order of Assignment

If a department determines that it needs to assign new and additional work to temporary faculty members after all other required assignments are made, then work must be offered to qualified temporary faculty members in the department who have performed satisfactorily in the order of assignment detailed in Article 12 of the Unit 3 Collective Bargaining Agreement (CBA). Please refer to the CBA for more information.

Proposing a New Course

The development of the curriculum begins with a faculty member creating a new course proposal that is evaluated at the academic unit, college, and university levels. New course proposals may be initiated for regular, short duration, special, variable topic and graduate courses. Regular courses constitute an integral part of the University curriculum and appear in class schedules, master plans for degree programs, and the University catalog.

In general, a new course takes two semesters to move from initial proposal to final approval. Once approved, a course will be implemented and ready to schedule one year later. UPS 411.100 details the guidelines, procedures, and approval cycles pertaining to proposing a new course.

Please consult with your Department Chair, or the Chair of your Department Curriculum Committee, for more information on the curriculum process. Curriculum is submitted via an online system called Curriculog that is accessed via the CSUF Portal. For more information on Curriculog please consult the Office of Academic Programs website.

Proposing a New Program

A faculty member may originate a program proposal and submit it for approval. Degree programs include: undergraduate majors; minors; options, concentrations and emphases within degree programs; certificates or certificate programs;and master’s and doctoral degrees. Preliminary consultation with the Office of Academic Programs is encouraged at the early stages of developing any new degree proposal.

New degree programs require full review through approval of the Cal State University (CSU) Chancellor’s Office and CSU Board of Trustees. They are also reviewed by the WASC Senior College and University Commission (WSCUC). New minors require full review through Presidential approval and notification of the Chancellor’s Office. New options, concentrations, or emphases within a major require full review through Presidential approval and notification of the Chancellor’s Office. Information regarding guidelines and procedures for proposing new programs can be found in UPS 410.103.

Please consult with your Department Chair, or the Chair of your Department Curriculum Committee, for more information on the curriculum process. Curriculum is submitted via an online system called Curriculog that is accessed via the CSUF Portal. For more information on Curriculog please consult the Office of Academic Programs website.

Religious Holidays and Accommodations

Although the State of California does not recognize the vast majority of religious holidays, some students and faculty members observe the holy days within their respective denominations. Students should be encouraged by faculty to provide reasonable notice of observation of religious holidays. However, even without prior notice, students who observe religious holidays should not be penalized for such absences, and faculty members should permit students to make up missed work or exams. Faculty members should make arrangements in advance with their Department Chairs to have their classes covered or appropriate assignments made when they observe such days.

Questions or requests regarding the reasonableness of a particular request for religious accommodation may be directed to the DHR Administrator, Blair Miles at bmiles@fullerton.edu or ext. 4933.

Requests from Outside Speakers

Faculty members are sometimes approached by outside organizations, including employers, asking to make presentations in their classes concerning internships, jobs and other career-related services for students. Some of these organizations collect personal information from students. This is not appropriate and should not be permitted.

Faculty members who are approached by an outside organization or an individual who asks to make an announcement in class should be aware of the following:

1. Only organizations, including employers that work through the Cal State Fullerton Career Center have been granted legitimate and controlled access to students. None of these will directly contact faculty members asking for time in their classes.
2. Faculty members may question the credentials of anyone asking for access to their class. Contact the Career Center Director at Ext. 2030 should any organization or individual ask to make announcements in your class before granting access to that individual or organization.
3. Faculty members are also encouraged to contact University Police at Ext. 2515 if they observe any questionable activities regarding campus visitors.

Research Misconduct

UPS 630.000, “Policy for Investigating Instances of Possible Research Misconduct,” defines “research misconduct” as fabrication, falsification, or plagiarism in proposing, performing, or reviewing research or in reporting research results:

1. Fabrication is making up data or results and recording or reporting them.
2. Falsification is manipulating research materials, equipment, or processes, or changing or omitting data or results such that the research is not accurately represented in the research record.
3. Plagiarism is the appropriation of another person’s ideas, processes, results or words without giving appropriate credit.
4. Research misconduct does not include honest error(s) or differences of opinion. Substantiated research misconduct may result in, among other things, removal from a project, reimbursement of funds, withdrawal of manuscripts or articles pending or published, and/or disciplinary action.

Security/Student Disruption/University Police

Although it is rare, faculty members may encounter students whose behavior is disruptive in class. Should this occur, faculty members should talk with those students and clearly define the particular behavior that is considered inappropriate. If the student continues disruptive behavior, the faculty member should inform his/her Department Chair and contact the Dean of Students. After consulting with the faculty member, the Dean of Students might talk with such students to clarify their perception of the situation and, as necessary, underscore that disruptive behavior must stop. The Dean of Students has responsibility for handling student disciplinary procedures. For more information, contact the Dean of Students located in TSU-235 and at ext. 3211.

Faculty members should immediately report all incidents of acts or threats of violence to University Police at ext. 2515, or, if the situation seems life-threatening, call 911. In other situations not requiring an immediate response, any faculty, staff or student may report a behavior or situation of concern by filling out the “Behavior of Concern” electronic form. Upon submittal, these reports are reviewed by University Police personnel and the University’s Behavior Intervention Team.

University Police offers a Safety Escort Service to all faculty, staff and students. It is provided for safe passage across the campus during the evenings and throughout the night by the Community Service Officer Program.

The University Police Department is open and staffed with police dispatchers and sworn police officers 24-hours a day, every day of the year. Faculty, staff, and students are encouraged to report any situations of concern immediately to the University Police. University Police can be contacted by dialing 911 in case of emergency, by phone at ext. 2515, or in person at the campus police station at State College Boulevard and Gymnasium Drive. The University Police also staff a Community Resource Center in Student Housing, Monday through Friday, 8:00 a.m. until 10:00 p.m.

Sex Discrimination, Sexual Harassment, Sexual Misconduct, Dating and Domestic Violence, and Stalking

Cal State Fullerton adheres to three Cal State University systemwide Executive Orders dealing with this issue. Executive Order 1095 is the “Systemwide Sex Discrimination, Sexual Harassment, Sexual Misconduct, Dating and Domestic Violence, and Stalking Policy.” Executive Order 1096 is the “Systemwide Policy Prohibiting Discrimination, Harassment, Retaliation, Sexual Misconduct, Dating and Domestic Violence, and Stalking Against Employees and Third Parties and Systemwide Procedure for Addressing Such Complaints by Employees and Third Parties” while Executive Order 1097 is the “Systemwide Policy Prohibiting Discrimination, Harassment and Retaliation, Sexual Misconduct, Dating and Domestic Violence, and Stalking Against Students and Systemwide Procedure for Addressing Such Complaints by Students.”

Smoking

Effective September 1, 2017, all California State University campuses shall be 100% Smoke Free and Tobacco Free. Smoking, the use or sale of tobacco products, and the use of designated smoking areas are prohibited on all California State University properties. Members of the CSU community are expected to fully comply with the policy.

Any sponsorship and/or advertising in respect to any university activity or event by a tobacco product manufacturer is prohibited unless explicitly authorized by the University President or designee.

“Smoke Free” means the use of cigarettes, pipes, cigars, and other “smoke” emanating products including e-cigarettes, vapor devices and other like products are prohibited on all University properties.

“Smoke” or “Smoking” means inhaling, exhaling, burning, or carrying any lighted or heated cigar, cigarette, cigarillo, pipe, hookah, or any other lighted or heated tobacco or plant product intended for inhalation, whether natural or synthetic, in any manner or in any form. “Smoke” or “Smoking” also includes the use of an electronic smoking device that creates an aerosol or vapor, in any manner or in any form, or the use of any oral smoking device for the purpose of circumventing the prohibition of smoking.

University Properties include the interior and exterior campus areas of any California State University campus. This definition includes buildings (including residence halls), structures (including parking structures), parking lots, and outdoor areas owned, leased or rented by the university or one of its auxiliaries. Also included are vehicles owned, leased or rented by the university or one of the university’s auxiliaries. Private vehicles on university-owned, leased, or rented land or in university-owned, leased, or rented parking structures will also be subject to compliance with Executive Order 1108.

Staffing Formulas

Staffing formulas, also known as course classifications, determine the character (lecturer, seminar, lab, etc.) and size of a class. Because the choice of staffing formula also has consequences for faculty workload, it is important to consult with your Department Chair before submitting the course proposal as they will help determine the appropriate staffing formula for the course.

For additional information, please visit the Curriculum Development website and insert “staffing formulas” in the search box.

Summer Session Teaching

Faculty members may be assigned summer session teaching as an additional and voluntary assignment for additional pay. The provisions that cover summer term employment include the work assignment, salary paid, and benefits provided as detailed in Article 21 of the Unit 3 Collective Bargaining Agreement. In summary, summer teaching assignments are made by the President or designee, with priority given to all probationary and tenured faculty members to satisfy a prescribed percentage of the summer faculty (at the time of this revision, 35% of Cal State Fullerton’s summer faculty must be permanent or probationary.) Once that percentage is reached by the campus, additional teaching assignments may be made to qualified lecturers in keeping with the order of appointment described in Article 21. Due to accreditation standards, certain departments and colleges may consider the academic or professional qualifications of the faculty when making summer course assignments. Faculty members who agree to teach in summer session must ensure that their personal/professional calendars permit them to meet their full obligations. Faculty members shall not miss any scheduled classes in order to attend to other personal or professional business (including attendance at professional conferences) without the express, advance, written permission of their College Dean. For additional information, contact your Department Chair or refer to Article 21 of the CBA.

Syllabi/Course Outlines

Syllabi or course outlines must be compatible with approved course proposals and objectives on file in the Office of the Associate Vice President for Academic Programs and with course descriptions in the University catalog. Syllabi/course outlines must be provided to students in writing or electronic format within the first full week of classes. Information about what must be included in your syllabus/course outline is governed by UPS 300.004. At minimum, the syllabus/course outline must give detailed information on the following: faculty information; course information including course name, course number, course objective, text(s) and learning goals; grading policy to include a statement indicating whether or not +/- grading will be used; class assignments, examination dates and make-up policy, required or permissible materials or equipment that may be used in testing situations, required or permissible materials and/or equipment for the course, students’ rights to accommodations for documented disabilities, academic integrity, and emergency procedures. For courses approved for general education (GE), the syllabi must also identify the GE category the course satisfies as well the learning goals associated with that category. Furthermore, it should also include a statement describing how the GE writing requirement will be met and assessed in the course. Syllabi must also meet the standards for compliance with ADA.

Teaching Schedule

A faculty member’s instructional assignment (teaching schedule) is delineated in section 20.2b of the Collective Bargaining Agreement. This section states the following: “The instructional assignments of individual faculty members in the classroom, laboratory, or studio will be determined by the appropriate administrator after consultation with the department chair or designee and/or the individual faculty member. The department or other appropriate unit’s overall instructional or course assignments shall be consistent with department and student needs.” Section 20.3 goes on to state: “a. Members of the bargaining unit shall not be required to teach an excessive number of contact hours, assume an excessive student load, or be assigned an unreasonable workload or schedule. b. In the assignment of workload, consideration shall be given at least to the following factors: graduate instruction, activity classes, laboratory courses, supervision, distance learning, sports, and directed study. Consideration for adjustments in workload shall be given to at least the following: preparation for substantive changes in instructional methods, research, student teacher supervision, thesis supervision, supervision of fieldwork, and service on a University committee. c. In determining what is “excessive” or “unreasonable” under this section, the items listed under 20.3(b), as well as the number of students seeking to take courses in the academic area, the distribution of student enrollment, the level of support provided in the program, and the effects of the introduction of new instructional technologies, and the prior practices of the University shall be among the primary elements to be considered. The parties agree that consideration of the prior practices of the University shall include the calculation of Weighted Teaching Units in prior years.”

Title IX

The CSU is committed to creating and sustaining an educational and working environment free of sex discrimination, sexual harassment, sexual misconduct, dating violence, domestic violence, and stalking. The safety and well-being of the campus is a priority. Executive order 1095 sets forth the CSU policy concerning the implementation of Title IX.

Most University employees have a duty to report sex discrimination, sexual harassment, sexual misconduct, dating violence, domestic violence, and/or stalking incidents when they are on notice of them. When a victim tells a University employee about a sex discrimination, sexual harassment, sexual misconduct, dating violence, domestic violence, and/or stalking incident, the victim has the right to expect the University to take immediate and appropriate steps to investigate what happened and to resolve the matter promptly and equitably.

Reports may be made directly to the Title IX Coordinator listed below. All members of the campus community may also report the incident using the online form.

Students: Any student who believes he or she has been a victim of sexual misconduct, dating violence, domestic violence, and/or stalking may visit the WoMen’s Center (UH-205) to obtain information about various support services for men and women. When students disclose this information to an employee, including faculty, the employee is required to report the information to the Title IX Coordinator.

Employees: Any employee who believes he or she is a victim of sex discrimination, sexual harassment, sexual misconduct, dating violence, domestic violence, and/or stalking should bring the matter to the attention of his/her supervisor or manager and, the Title IX Coordinator.

If it happens on this campus, we need to know about it! If faculty members would like to speak directly with a trained member of the campus community, they may contact the individual listed below:

TITLE IX COORDINATOR
Sarah Bauer
Langsdorf Hall - 809
sarahbauer@fullerton.edu / 657-278-2929

Inquiries may be referred to the Title IX Coordinator identified above or to the Office for Civil Rights, United States Department of Education. For further information, visit the Department of Education website for the address and phone number of the U.S. Department of Education Office for Civil Rights that serves your area, or call (800) 421-3481.

Travel

Individuals traveling on official University business must familiarize themselves with and adhere to the Cal State Fullerton Travel Policy. Travelers must ensure they have documented authorization to travel prior to embarking on the trip and/or prior to making non‐cancellable travel arrangements by completing a Campus Business Travel and Prepayment Request form. Travelers should make certain that the business related expenses they incur are ordinary, reasonable, not extravagant and necessary for the purpose of the trip.

Because travel outside the United States (U.S.) carries additional risk, faculty members traveling internationally on University business must request foreign travel liability insurance prior to departure. A similar requirement exists for students who travel internationally. These requests can be made online; please contact University Risk Management in Human Resources, Diversity and Inclusion (HRDI) for assistance (CP-700, ext. 7346).

Please note that travel to countries designated as “High Hazard” or for which a U.S. “Travel Warning” is in place requires the campus President’s approval. Travel to areas designated as presenting a “War Risk” requires both the campus President and the Chancellor’s approval. University Risk Management coordinates all such approvals on behalf of faculty. For additional information, please refer to the “Safety/Risk” tab on the HRDI website.

Visiting Faculty/Invitations to Other Faculty

The campus policy on visiting scholars is given in UPS 108.000. As indicated in this policy, the University typically does not provide housing, travel or other financial support for visiting scholars. There are two categories of visiting faculty: those from the U.S. and those from abroad.

From the U.S.

Scholars from other universities may occasionally request permission to work on the Cal State Fullerton campus. All such invitations are granted after appropriate consultation with the department chair and dean and approval by the provost and vice president for Academic Affairs. Informal or short-term arrangements with colleagues or academic contacts cannot be made without a formal request and approval. For more information, contact your department chair or dean.

From Abroad

Cal State Fullerton welcomes visiting scholars from abroad for stays of varying duration in order to conduct research, teach and/or consult with faculty members at the University. Such visits are in keeping with the University’s reputation as a “regional university with a global outlook,” as the participants contribute to the internationalizing of the campus. Visiting foreign scholars and faculty members are participants in the “Exchange Visitor Program” regulated and administered by the U. S. Department of State. All invitations are made by the Associate Vice President for Extension and International Programs after appropriate consultation with the Department Chair and Dean and approval by the Provost and Vice President for Academic Affairs. For more information, please contact your Department Chair or Dean.

Whistleblower Complaints

What to Report

Improper acts by a state agency or employee, such as:

• Violation of state or federal law.
• Noncompliance with an Executive Order, violation of state or federal law or regulation, Integrated CSU Administrative Manual, or the State Contracting Manual.
• Misuse or waste of state resources.
• Gross misconduct, incompetence, or inefficiency.

Some of the most commonly reported improper acts include misuse of state property, improper travel expenditures, and time and attendance abuse.

Executive Orders 929 and 1058 give CSU policy related to Whistleblower Complaints.

Filing a Complaint

A complaint may be filed with California State University, Fullerton, Director of Internal Audit, The California State University Vice Chancellor of Human Resources, or with the Bureau of State Audits. For additional information refer to the “How do I File a Whistleblower Complaint?”

Whistleblowers Are Protected

The Whistleblower Protection Act requires the California State Auditor to protect your identity.
It also prohibits intimidation, threats, or coercion by state employees that could interfere with your right to disclose improper governmental activities. If you feel that you have been retaliated against for reporting an improper governmental activity, you should report this immediately to one of the following agencies: the Vice Chancellor of Human Resources at 401 Golden Shore, Long Beach CA 90802 or contact the appointed campus administrator.

• State and court employees: write to the State Personnel Board at 801 Capitol Mall, MS53, Sacramento, CA 95814
• University of California (UC) employees: contact the locally designated official for the UC facility at which you are employed.
• California State University employees: write to the Vice Chancellor of Human Resources at 401 Golden Shore, Long Beach CA 90802 or contact the appointed campus administrator.

How To Report

• Call the Whistleblower Hotline at 800-952-5665 (phone) or 916-322-2603 (fax)
• Mail information to:

Investigations
California State Auditor
P.O. Box 1019
Sacramento, CA 95812

• Submit a complaint online.